This is a list of frequently asked questions for Expense Reports Pro. Please read this list completely before sending your question to technical support. This is not an exhaustive source of questions about the product -- please search the knowledge base for more information on your particular questions.

What are Itemized expense? Why should I itemize an expense?

Itemized expenses are the expenses for which you have entered some additional information. Following items if specified for an expense make it itemized,

• The city where the expense was incurred
• Who was entertained
• Additional description (comments) about the expense
• If the expense was incurred in a foreign currency
• If any of the custom fields for an expense have been specified

A special itemized report may be printed for all itemized expenses -- to print the itemized report, you should enable it from 'Print Settings' dialog.

What is a summary report? How can I change the type of summary report printed by the program?

When you have an expense report spanning multiple weeks, in addition to the weekly reports (one per page), an additional report may be printed that summarizes the expenses incurred during the period of the expense report.

What are custom fields? How do I use them?

Expense Reports Pro allows you to add up to three additional fields for the expenses on your expense report. To add a custom field, open the "Preferences..." dialog using the "Tools" menu. On the "Custom Fields" tab, select the number of additional fields from the drop-down list and provide names for the custom fields (such as "vendor account number"). Select "Print custom fields in Itemized reports" to print the additional field in your Itemized report.

Custom fields are available on all expense reports that are created after you specify them. Any existing expense reports will not show the custom fields that you just added.

To enter a value for the custom field for an expense, you can either directly enter the value against the field name in the fields list just above the expense spreadsheet or select "Itemize" from the "Edit" menu to open the "Itemize" dialog.

Custom fields are printed only on the Itemized report.  

How do I enter multiple expenses for the same expense item on the same day? The spreadsheet has only one cell for each expense item for any given day.
What are split expenses? How do I use them?

Since the program uses a familiar spreadsheet interface, there is only one cell for every expense item for a given day. If you want to enter multiple expenses for the same expense item for the same day, you should use the Split Expense feature provided by the program. Split expenses represent multiple expenses on a given day for one expense item.

Enter the first expense for the item on the spreadsheet, make sure that the cell with the expense that you just entered is selected and then hit F3 or use the "Split Expense" menu item from the Edit menu. It will open the split expense window in which you can enter all the different expense amounts for the expense item on that day. You may also enter comments for each expense that will be printed in the Itemized expense report.

The spreadsheet view and report show only one number (the total) for the expense, but the Itemized report does show each of the expenses separately.